Top Tips for Writing Resignation Letters

Great news, you have just accepted an offer for a new job opportunity. You are now in a transitional period of resignations and notice periods. If you have never had to write a resignation letter or haven’t needed to for a very long time, the experience can be quite daunting. What do you need to include in the letter? How does it have to appear? Our specialist recruiters have compiled some key tips to remember for writing resignation letters.

Only include positive reasoning.

Whilst you have no obligation to state your reason for resigning, it might be worth mentioning if it’ll help to soften the blow and/or help your employer improve. But remember: always be positive. This isn’t the place to voice your grievances.

Keep it professional.

No matter how you feel about your employer, your resignation letter should always be written professionally. Thanking them for the opportunities you were given is a great way to keep your integrity in check and avoids burning any bridges.

Don’t forget formatting. 

Your resignation letter should be a typed document that follows the conventions of a standard letter. Such as, including the date of the letter, addressing the correct person and writing in clear paragraphs. Check our resignation letter templates to make sure you get the format right. Make sure to include the date of your last shift. A simple statement like the following will suffice.

“As per the terms of my employment contract, I will continue to work for the company for
the next [Insert notice period length], completing my employment on [Insert last day you
intend to work].”

Follow the correct procedure.

It’s vital to check your employment contract before handing in your resignation letter. This will ensure you’re covering all bases and giving your employer the right amount of notice.

As well as the advice above we have a great template available should you prefer to use this. Click the links below to download either a PDF or Word standard template.